A Sample Letter

Date: 2015-10-07; view: 855.

The Finish

Reference to Future Contact

Closing Remarks

Enclosing Documents

Giving Bad News

Agreeing to Requests

Requesting

· Could you possibly?

· I would be grateful if you could…

· I would be delighted to…

· Unfortunately …

· I am afraid that …

Examples:

· Could you possible forward your job requirements?

· I am afraid that I will be able to attend the conference next week.

· I would be delighted to give you a tour of our facility this coming month.

· I am enclosing …

· Please find enclosed …

· Enclosed you will find …

· Thank you for your help.

· Please contact us again if we can help in any way.

……if there are any problems.

……if you have any questions.

· I look forward to ...

hearing from you soon.

meeting you next Tuesday.

seeing you next Thursday.

· Yours faithfully, (If you don't know the name of the person you're writing to)

· Yours sincerely, (If you know the name of the person you're writing to)

· Best wishes,

· Best regards, (If the person is a close business contact or friend)

Here is a sample letter using some of these forms:

Ken's Cheese House

34 Chatley Avenue

Seattle, WA 98765

Tel:

Fax:

Email: kenny@cheese.com

October 23, 2013

Fred Flintstone

Sales Manager

Cheese Specialists Inc.

456 Rubble Road

Rockville, IL

Dear Mr Flintstone:

With reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856

The order will be shipped within three days via UPS and should arrive at your store in about 10 days.

Please contact us again if we can help in any way.

Yours sincerely,

Kenneth Beare

Director of Ken's Cheese House