PREPARING BUSINESS LETTER
Date: 2015-10-07; view: 444.
II. Practise reading the dialogue with your partner.
I. Analize the following words and word combinations.
to be lack in time – бути обмеженим у часі
to catch - вловити
to overcome – подолати
concise – стислий, конспективний
without fail - обов'язково
- Hello, Ann.
- Good morning, Marry. It's nice of you to call me. But can you speak a bit louder? I can't hear you. Where are you calling from?
- I am calling you from the office.
- I didn't quite catch what you said. From the office?
- Oh, sorry, I didn't tell you, but I've got a job in the office. And I don't want my boss to hear this conversation. That's why I'm speaking in a low voice.
- Do you have any problems?
- You are perfectly right, Mary. I am confused…
- You should overcome your nervousness. Can I help you?
- I think you are the only person whose advice will be a great help to me. I have to write a business letter to our business partner and I know you are a great expert in the business writing techniques. I am lacking in time with my letter so I have some questions to finish this letter and present it to my boss as soon as possible.
- OK, you are welcome with your questions.
- Thanks, I'd like to get to know about preferable font in the business letter.
- Well, it is recommended to use writing fonts such as Tahoma, Arial, or Helvetica. And it's better to use a 10 to 12 font size for the body of the letter, and a 14 to 20 font size for the main headings.
- Or, great. And is it necessary to put each separate idea in a separate paragraph? My letter is too long that I am not sure it will be located on one page even if I organize the body of the letter with no paragraphs.
- Oh, no, Marry! Your letter must be located on one page only. Use short sentences, and put each separate idea in a separate paragraph without fail. On the one hand your letter should be clear, and on the other hand it should be concise. Do you follow me, Marry?
- Sure, Ann. Thanks a lot.
- And don't forget to check grammar, spelling and punctuation. The letter should be the kind of correspondence you would like to receive yourself.
- I greatly appreciate your giving me these valuable instructions.
- Don't mention it. I am sure you will do it perfectly well.