Reply Conservatively

Date: 2015-10-07; view: 587.

Use Out-of-Office Email Tools

Respond Timely to Emails Received

Don't make the people that send you email wait an excessive amount of time for a reply to their email. Respond promptly with a clear and concise reply. If you need more time to research an answer or gather more information, tell your email sender when they can expect a reply

If you are going to be away from the office and you will not be able to read your e-mail in a timely manner, use the email system's out-of-office tool to automatically respond to incoming email. This way the sender will not expect a timely reply. Make sure your automated reply tells the sender when they can expect a reply.

Not Every Email is "High Importance"

Most email systems allow you to flag an email as "High Importance" or "Rush". Do not make this your standard email flag that all your emails receive. Eventually your recipients will ignore the "importance" flag and when you have a really important email it will not get the attention that it deserves.

Don't instinctively click the "Reply All" button for every email that you reply to. Consider the subject at hand and decide who needs to read your reply. Always responding to everyone will quickly earn you a reputation as a "business spammer" and people will not read any of your emails.