Types of Business Letters

Date: 2015-10-07; view: 429.

Audience Analysis

Determine further content consider format co-workers effects

Background communication accompany instructor positive

Fill in the blanks with the following words. Translate the text.

Writing a business letter is like any other type of technical (1) _____. First you have to analyze your audience and (2) _____ your purpose. The typical audience is other professionals. However, you might also write business letters to your (3)_____. These audiences generally require you provide a detailed (4) _____ about your purpose.

As a student, you may have to write business letters to your (5) _____ or classmates. When composing academic business letters, (6) _____ what this audience already knows about the subject.

For example, if you are writing a business letter to (7) _____ a paper, does your audience already know what the paper is about? What (8) _____ information do they require? What do you require from them as a result?

Because a business letter is a communication from one person to another, a letter must convey a courteous, (9) _____ tone. Look at the situation from your reader's point of view and adjust the (10) _____ and tone to meet the audience's needs.

The following are the most common types of business letters: acknowledgement letter, adjustment letter, complaint letter, inquiry letter, order letter, response letter.

The purpose and audience of your business letter (11) _____ which form you choose. If you are unsure about how to (12) ______ your business letter, ask your instructor or review business letters your co-workers have written.