Ways of presenting handouts and distributing them among the audience

Date: 2015-10-07; view: 371.

The handout explains

what ... how ...

The following table shows examples of language for each of these functions. You may need to modify the language as appropriate.

Function	Possible language
1. Summing up	To conclude, ... In conclusion, ... Now, to sum up ... So let me summarize/recap what I've said. Finally, may I remind you of some of the main points we've considered.
2. Making recommendations	In conclusion, my recommendations are... I therefore suggest/propose/recommend the following strategy.
3. Thanking your audience	Many thanks for your attention. May I thank you all for being such an attentive audience.
4. Inviting questions	Now I'll try to answer any questions you may have. Can I answer any questions? Are there any questions? Do you have any questions? Are there any final questions? I'd like to deal with this question later, if I may ... I'll come back to this question later in my talk. Perhaps you'd like to raise this point at the end. I won't comment on this now, but ...

Questions are a good opportunity for you to interact with your audience. It may be helpful for you to try to predict what questions will be asked so that you can prepare your response in advance. You may wish to accept questions at any time during your presentation, or to keep a time for questions after your presentation. Normally, it's your decision, and you should make it clear during the introduction. Be polite with all questioners, even if they ask difficult questions. They are showing interest in what you have to say and they deserve attention. Sometimes you can reformulate a question or answer the question with another question or even ask for comment from the rest of the audience.

Questions at the end of the presentation are of four main kinds:

1. questions you can answer on the spot

2. questions that require further information you don't have with you

3. questions you wish to avoid

4. aggressive questions.

The first kind is no problem and you will deal with them as efficiently as you can. For the second kind, you should acknowledge the question as useful/important/interesting and offer to send the information on, or provide another source of information, if the questioner gives you an address after the presentation. For questions you wish to avoid, you should find some formulae for politely declining to answer:

· That's really too complicated an issue to discuss right now

· That's beyond my brief for today

· I'm not really the best person to deal with that question.

If someone in the audience is asking aggressive questions, then acknowledge their anger and politely decline to get involved:

<== previous lecture	\|	next lecture ==>
So, we've considered two options today and we can say that ... .	\|	Language of your presentation

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